Complete User Guide
Master all features of FleetBoss 360 with this comprehensive user manual.
📊 Dashboard Overview
The dashboard is your central command center for fleet operations.
Key Metrics
- Active Vehicles: Real-time count of operational vehicles
- Total Distance: Combined mileage across fleet
- Fuel Consumption: Daily/weekly fuel usage
- Maintenance Alerts: Upcoming service requirements
Quick Actions
- 🚗 Add new vehicle
- 👥 Manage drivers
- 📍 Track live locations
- ⛽ Log fuel consumption
- 🔧 Schedule maintenance
- 📊 Generate reports
🚗 Vehicle Management
Adding Vehicles
- Navigate to Fleet → Vehicles → Add Vehicle
- app.fill_required_information:
- Vehicle identification (VIN, registration number)
- Make, model, year, and specifications
- Initial odometer reading
- Upload vehicle documents and photos
- Assign GPS tracking device (if applicable)
- Set up maintenance schedule
- Save and activate the vehicle
Vehicle Status Types
Active
Maintenance
Out of Service
Retired
📍 GPS Tracking & Live Monitoring
Real-Time Tracking Features
Live Map View
- • Real-time vehicle locations
- • Route history and breadcrumbs
- • Geofence boundaries
- • Traffic and road conditions
Alerts & Notifications
- • Speeding violations
- • Unauthorized vehicle use
- • Geofence entry/exit
- • Maintenance reminders
Setting Up Geofences
- Go to Tracking → Geofences → Create New
- Draw boundaries on the map or enter coordinates
- Set entry/exit notifications
- Assign to specific vehicles or vehicle groups
⛽ Fuel Management
Fuel Tracking Process
1. Record Fuel Purchase
- • Date and time
- • Fuel quantity (liters/gallons)
- • Cost per unit
- • Odometer reading
- • Fuel station location
2. Monitor Consumption
- • Calculate fuel efficiency
- • Track consumption trends
- • Compare against benchmarks
- • Identify inefficient vehicles
3. Generate Reports
- • Monthly fuel summaries
- • Cost analysis reports
- • Efficiency comparisons
- • Budget vs actual spending
🔧 Maintenance Management
Preventive Maintenance
Set up automatic maintenance schedules based on:
Time-Based Maintenance
- • Monthly oil changes
- • Quarterly inspections
- • Annual safety checks
- • License renewals
Mileage-Based Maintenance
- • Every 5,000 km service
- • Tire rotation schedules
- • Major service intervals
- • Parts replacement
Creating Maintenance Schedules
- Navigate to Fleet → Maintenance → Schedules
- Select vehicle or vehicle group
- Choose maintenance type and frequency
- Set reminder notifications (email/SMS)
- Assign to service provider or internal team